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Executive Assistant / Office Manager

Skiptown

Charlotte, NC, US
  • Job Type: Full-Time
  • Function: Administration
  • Industry: Technology
  • Post Date: 02/03/2023
  • Website: skiptown.io
  • Company Address: 222 Rampart St , Charlotte, NC 28203
  • Salary Range: $50,000 - $150,000

About Skiptown

Skiptown (formerly Skipper) is a tech-enabled hub for dogs and their people. The trusted pet services company provides pet parents with first-class dog walking, daycare, and boarding services, as well as a membership-based dog park and bar – all powered by the Skiptown mobile app.

Job Description

Do you thrive in a warm and positive environment where your role requires someone with a friendly and approachable style? Are you naturally efficient and able to juggle multiple tasks simultaneously while maintaining high standards for accuracy and follow through? If the answer is yes, keep reading!

Skiptown, THE place for pets and their people, is looking for an Office Manager / Executive Assistant to support our Skiptown Headquarters team and office. This is an excellent role for someone who is equal parts people person, detail oriented, and creative. 

What you’ll do:

Administration

  • Manage the CEO & Office calendar
  • Coordinate travel arrangements for site visits
  • Manage paper and digital documents and maintain organization system 
  • Organize and prepare for internal and external meetings and coordinate meeting logistics (materials, meals, drinks, etc.)
  • Take meeting notes and update project management software with next steps
  • Track progress and follow-through of leadership level initiatives
  • Draft, review and send communications on behalf of leadership
  • Expense tracking and reporting
  • Coordinate HQ new hire onboarding
  • Prepare basic documents/presentations

Office Management:

  • Maintain relationship with landlord and other office vendors
  • Coordinate with landlord to ensure building maintenance when issues occur
  • Maintain office access
  • Manage HQ office supplies & snacks
  • Office equipment, technology, and supply procurement
  • Maintain office related budget

Culture & Events:

  • Plan and coordinate HQ related social events/outings
  • Organize HQ employee celebrations/gifts (birthday, anniversary, baby, wedding, bereavement)
  • HQ Team culture special projects

What you’ll bring:

  • At least 1 year of experience as an Executive Assistant or Office Manager for a team of 15+ employees
  • Google Suite: moderate to high proficiency
  • Mac OS proficiency
  • A highly organized and process-oriented mindset
  • A relentless attention to detail
  • Excellent written communication skills
  • Ability to manage and prioritize multiple tasks at once
  • A strong work ethic driven by a sense of urgency

Bonus points if you are:

  • A notary public

More information:

  • This role is based in Charlotte, NC
  • Skiptown offers a competitive compensation package, including medical, dental, and vision benefits
  • Dog-friendly office with a fully stocked snack cabinet
  • Unlimited vacation policy
  • 30% off of eligible Skiptown services (daycare, boarding)
  • DoorDash DashPass 
  • Lots of purple swag!

Who we are:

Skiptown is on a mission to make the lives of pets and their people easier, and even more fun, through a fully integrated pet services platform. A dog social club, Skiptown is the first tech-enabled, premium pet services ecosystem offering first class fun for pups and people. Our 24,000 sq ft flagship location in South End offers dog daycare, boarding and a social bar - and will soon expand to include retail, veterinary, grooming, training and transportation service.